Blanket Purchase Agreement (BPA)

• Negotiation of long-term agreements with suppliers, defining: selected (or exclusive) products, pricing / discounts, forecasts, agreed volumes and effective dates
• Default or enforce negotiated terms on all “call off” orders against the BPA
• Capability to support BPA with only partial product code (style, for example) entry and product code completion (color or size,for example) to be provided in call offs
• Collections and / or assortments

Order Entry and Processing (Order Fulfillment)

• Capability to purchase every type of material, services and coded and non coded items included
• Order templates for different user-defined order types
• Capture one-time purchases beginning with quote or order entry
• Fast order entry (full screen-multiple lines)
• Matrix order entry (color-size or inseam-waist, for example)
• User-definable header and lines user interface (screen and contents)
• Multiple delivery lines (different delivery dates and / or different delivery points)
• Order processing tailoring for specialized business work flow (order life cycle)
• Batch EDI and web portal order entry; import from external applications, (Advanced Shipping Notes - ASN)
• Supplier’s SKU (Stock Keeping Unit) number to internal SKU number cross- reference
• Capable to support multiple / simultaneous UM’s length, weight and packaging (roll, case, pallet...)
• Notes, comments, multi-media, language description
• User-defined inquiries and reports; export to business analytical toolbox capsules, or Excel work sheets

Pricing, Discounts, Lead-Times and Charges

• Automatic order pricing, discounting and charging through use of NOW definitions
• Price lists per supplier in different currencies, effective dates, and UM’s
• Price by quality
• Price by quantity ranges
• Minimum order quantity and delivery lead- time per product/supplier

Tax, Payment and Invoicing

• Integration to Accounts Payable (A/P) for processing and payment
• Three-way match capability
• Automatic default tax and VAT codes through use of NOW definitions

Receiving from Suppliers and Returns to Supplier

• User-definable receiving function at element level (lot, roll, carton)
• Partial or over receiving
• Quality assurance control with possibility to accept or reject the goods
• Quarantine items until inspected
• Return of the goods from order or from stock at lot and/or element level (lot, roll, carton), managing reason and return documents

Supplier Relationship Management

• Business Partner (customers, suppliers, external sub-contractors and internal providers)
• Order partner
• Multiple contacts
• Multiple addresses (return to)
• Business analytics / intelligence

External Operations

• Sub-contract of external operations (for example dyeing or printing) without managing the production details
• Possibility to link the BOM (Bill of Material) to the purchase order
• Components (raw material) transfer from internal to sub-contract warehouse
• Accurate calculation of surcharges and discounts, based on price lists
• Management of external inventories of components or finished goods

Requisition

• Rules-based, with defined authority levels (request, approve, buy)
• Automatic purchase requisitions are created by the planning module, with simple approval process to convert into purchase orders
• Automatic transformation from requisition to purchase order

Report and Analysis

• User-defined inquiries and reports; export to business analytical toolbox capsules
• User-defined vendor selection criteria: by price, delivery, lead-time, quality and past performance
• Complete status tracking capability